Terms and Conditions

The Event

The RFCK is a cycling event held over 3 consecutive days from the 2nd - 4th May 2021. The Ride is a 400km+ cycling event across regional NSW to raise vital funds for country kids:

Day 1: Dubbo (start) to Narromine
Day 2: Narromine to Nyngan
Day 3: Nyngan to Cobar (finish)

The Ride for Country Kids is organised by Royal Far West (RFW) in partnership with Entoure.

These Terms and Conditions are designed to enable the Event to operate safely, effectively and in accordance with the law. By joining the Ride, you accept and agree to be bound by these Terms and Conditions of Entry.

These terms and conditions also include the review and acceptance of the Entoure rider waiver, see below link.

Entoure rider waiver

Please take the time to review these Terms and Conditions and the waiver and understand your rights and obligations. If you have any questions, please contact Danielle Chapman, Head of Marketing and Fundraising 0405 010 356.

Rider Commitments

By joining us for the 2021 RFCK, all riders commit to and must:

  • Be fit and healthy
  • Have a mechanically and legally suitable bike for riding on open roads
  • Wear a cycling helmet that complies with the Australian standard
  • Have the experience or be prepared to get the experience to be able to ride safely in a peloton
  • Commit to reach a minimum baseline fitness level
  • To not wear earphones or headphones during the Event
  • Agree to the fundraising terms of the Event
  • Adhere to all COVID-19 Public Health Requirements, including social distancing and hand hygiene protocols during the Event
  • Execute the Waiver, Discharge and Release

Cycling Australia membership

This Event has been sanctioned by Cycling Australia and as such, it will be mandatory for all participants in the RFCK2021 Dubbo to Cobar Event to be member of Cycling Australia to participate.

Anyone insured with any other body will still need to be insured with CA to ride in this Event. This is a mandatory process by CA. Your safety is our absolute priority.

By participating in a Cycling Australia sanctioned Event you acknowledge and accept the risk associated with cycling on open roads and engage in the Event at your own risk. Cycling and cycle racing can be considered inherently dangerous activities which can result in injury due to an act or omissions of the rider, other riders, other vehicles, spectators, other obstacles and track and road conditions. Whilst all reasonable care is taken by organisers and officials when organising the Event, all participating cyclists have an equal responsibility to ensure they take all reasonable care in adhering to the NSW road rules and other conditions imposed by Police and/or officials to help ensure a safe race environment for all concerned.

Be Fit Be Healthy Be Safe

To give riders the best and safest experience when riding on public roads, riders should be fit and healthy and have peloton road riding experience. Riders are required to ride in groups (called pelotons) at an agreed average speed, with a baseline level of fitness. The baseline for this Event has been set at 24kms/h. Achieving baseline is simply about spending a few hours a week on your bike and committing to training each week to increase your levels of training as the Event draws near. Take a look at a suggested training program for this ride some tips on how to ride safely in a peloton.

Training Resources

Peloton Speeds

Riders will be placed into 1 of 3 pelotons. The options available will be:

  1. 28K an hour
  2. 26K an hour
  3. 24K an hour

Riders can move between pelotons throughout the Event but not throughout the day. All riders will be graded into one of these groups before the Event. If anyone has a concern about the format of the ride and or rider fitness and experience levels, contact Kent Williams Kent@entoure.com.au or Ph 0414 981028. Kent is the founder and director of Entoure who will manage the logistics of the ride.

Waiver, Release and Discharge

You indemnify, hold harmless, release and discharge RFW, their contractors, partners, employees, agents and all Event volunteers from any and all liability howsoever caused, including but not limited to:

  1. all claims for death, injury, illness or property damage in relation to the Event;
  2. liability arising from actual or alleged negligence, fault, act(s), or omission(s) of RFW, their contractors, employees, agents, and Event volunteers in relation to the Event; and
  3. any loss or damage that is suffered, caused, or arises as a consequence of your participation in the Event
  4. You agree that participation by you is at your own risk. You acknowledge that RFW’s’ Public Liability Insurance Policy does not provide cover for Event participants.

Photography of Participants

By agreeing to these Terms and Conditions and participating in the Event, you consent to the taking of images or video footage of you during the Event by RFW or its authorised agents and authorise the use of such images or video footage of you by RFW, its authorised agents and its sponsors in all forms of media without any further approval or compensation. However, RFW will not disclose any identifying information without your express consent.

Personal Responsibility

You are responsible for all personal property you bring to the Event understand that RFW accepts no responsibility whatsoever for any loss, damage or harm caused to your personal property whether caused by negligence or otherwise.

RFW strongly recommends that you obtain personal accident insurance before taking part in the Event. RFW also recommends that your bicycle is checked and serviced by a bicycle mechanic prior to using it in the Event.

If, during the Event, you become ill or are injured, RFW will endeavour to provide immediate medical support through the provision of a RFCK medical team and may arrange medical transport, if needed, usually in an ambulance, but will not take responsibility for such transport being available nor the care provided. Any medical transport costs must be met by you. RFW recommend that you hold current ambulance service membership.

You are responsible for ensuring that you have adequately and appropriately prepared both physically and mentally for the Event and have the appropriate equipment and clothing to do so. If you have any current or past health issues or doubts prior to the Event, RFW recommend that you seek appropriate medical advice before participating in the Event.

Event Cancellation & Weather

Except as otherwise stated in these Terms and Conditions and as required by law, RFW are under no obligation to refund monies or entry fees due to non-use, cancellation, failure to participate or dissatisfaction by a participant.

The Event will be held outdoors and will proceed notwithstanding extreme weather conditions. In RFW’s discretion, the Event may be cancelled, including at short notice, due to circumstances beyond the control of RFW. RFW is not liable to any participant for any loss, damage, cost or expense of any kind including, but not limited to, refund of entry fees, in the event of extreme weather or other circumstance beyond RFW’s control either before, during or after the Event.

If the Event is cancelled for any reason, RFW will endeavour to advise all riders as soon as practicable.

Cancellations

To ensure the running of the Event and the organisation required for participants to have the best experience possible, RFW make significant financial commitments in the lead up to the Event. As such, no refunds will be offered for cancellations received after 22nd February 2021.

RFW will consider transferring a registration to another rider if a rider is injured and provides a medical certificate at least 7 days prior to the Event.

RFW will consider transferring a registration to another rider if a rider is no longer able to attend and they are committed to reaching the fundraising target.

All riders registered as at 23rd February, commit to participating in the Event in accordance with these Terms and Conditions, including meeting the fundraising target.

If you are not willing to commit to the Event and the fundraising target, you must cancel your place on or before 22nd February to have your registration fee refunded.

Fundraising Expectations

This Event is designed to raise as much money as possible for kids in the country who are unable to access health care and other services vital to their wellbeing and development. Every rider is expected to raise a minimum of $3,500 to help RFW support even more kids from the country. Our fundraising kit provides some tips and ideas for getting the most out of your fundraising efforts.